NOTE: All keys, whether issued by Elliott Bailey, or by the UNM Lockshop, are YOUR responsibility. This even includes keys to desks, cabinets, or padlocks!!!! Keys are NOT transferrable, DO NOT give or loan your keys to ANYONE. Since the UNM lockshop is now processing all lost, missing, or stolen keys, there is up to a $25.00 PER KEY fee for any key you do not return. No replacement keys will be issued to you without paying the fee(s) to the UNM Cashier's office, and grades or transcripts will not be released until lost key fees owed are reconciled.

PROCEDURE FOR LOST KEYS: Go to the UNM Lockshop (west of P&A, North of NMEFCU) and tell them which keys you lost. They will give you a form listing your lost keys. Take the list to the UNM Cashier's Office. Pay the lost key fee(s) and bring the receipt to PandA (Elliott bailey) to show shich keys you have paid for. We will then process your request for replacement keys as you wish, and provide you with new Key Authorization Card(s) which you will take back to the UNM Lockshop to get your replacement key(s) as per instructions for new keys below.

New Mexico State Law concerning Key duplication at UNM

Department of Physics and Astronomy key policy effective March 10, 2004

1. To be authorized to receive keys for any lock controlled by the department you must provide Elliott with the following:

Your Lobo Card (First, before all else), email address, and Social Security Number (all in person, not via email for security reasons);

For Graduate Students ONLY, Mary DeWitt will email Elliott with authorization for keys to the GSA Computer room, and any Regener Hall keys required.

For Graduate Students ONLY, notify Elliott Bailey if you want to be assigned an office and/or a desk (MUST be pre-approved by a Faculty member owning the space, or by the CHAIR for new space).

An email message from a faculty member containing a list of the exact keys you will need. (ie. "161 lab key" is NOT valid, it must state "Room 116 at Regener Hall", or "GTA Master at Regener Hall", or "Room 109", or "Campus Observatory Cabinet 220A")
You WILL BE REQUIRED TO SHOW your Lobo Card at the UNM Lockshop before being allowed any keys from them requested by us.

NOTE: If you do not have a Lobo ID Card, and/or a Social Security number, you must see Elliott to obtain a pre-structured memo which must be TYPED or Computer Printed, and signed by the FACULTY MEMBER requesting your keys for you. It MUST state that you do not have a Lobo Card, and also that you do not have a Social Security number (if that is the case). It MUST also be on Physics Department (UNM) LETTERHEAD paper, stating the date, your FULL name (First, last, and MI) and why you are to be authorized keys to UNM entities while not possessing and Lobo card. This memo is in addition to the e-mail memo from the faculty member listing the keys you are requesting. Elliott will (upon your request) email a MS-WORD copy of this memo to you which you can fill out (replace all italicized text with NON-Italicized correct information) get the Faculty member to sign, and then you return it to Elliott signed. There are TWO copies of this memo, one for those with no Social Security Number or Lobo Card, and one for those who have a SSN, but no Lobo Card. Please KNOW which one you will be needing in advance.

2. Present your Lobo card or the memo, to Elliott who will verify your Lobo ID # and/or the signature on the memo.

3. We will notify you when the key(s) or key card(s) are ready.

NOTE: If you do NOT have an email address to be notified at, please let us know how you are to be notified when the keys are ready (ie. phone, mail box, note to another individual, etc.)

4. For any keys we do not have in stock, you will be given the necessary papers to take to the UNM Lockshop to pick up those keys. They are located due west of the Yale entrance to the main Physics building at Yale and Lomas. There is a small door to the right of the large garage door on the building marked "SERVICE BUILDING" which can be seen from the Yale entrance porch.

General Key policy and information (Everyone):

Green key authorization cards are DATED. If you do not pick them up from Elliott, and submit them to the UNM Lockshop, within 30 days from the date on the card, they will NOT be honored and all procedures to acquire the key(s) will have to be repeated in their entirety. This includes having a faculty member resend their e-mail request for your keys to Operations.

In general all requests MUST come from a FACULTY member of the department, unless a Faculty member has previously given me authorization to accept one of his/her staff members to authorize his/her keys for him/her.

Please note, that if ALL the information which I type on your Green Key Authorization Cards does not match your Lobo Card EXACTLY, then when the UNM Lockshop compares the two, they may not honor your request and you will have to return both here, and to them at least once more each.

The UNM Lockshop is located due West of the Yale Entrance to the Department of Physics and Astronomy at 800 Yale Blvd. NE by about two city blocks distance. Travel West across the P&A parking lot, then across Yale Blvd, and then across the PPD (Physical Plant Department) parking lot. The building has a flagpole in front of it, and a sign "Service Building". There is a large garage door and just to the right of it a small walk-in door, which is the Lockshop. About 2 or 3 minutes walk from P&A.

Returning your keys: If you return your keys to Elliott, rather than to the Lockshop, he will remove them from the department database first, then return the keys to the lockshop for you (saves you the trip), and will retain your receipted green cards indefinitely in case you ever want them back. PLEASE NOTE: If Elliott is not in his office, there is no time to plan to meet him. Please call his Cell Phone at 249-2105 and he will meet you at his office. If you prefer to return the keys to the UNM Lockshop yourself, it helps us a great deal if you will bring your receipted green cards by for Elliott to note and remove the keys from the department database. If you do not, and you ever need keys again, Elliott has to contact the lockshop and wait for their response with a list of the keys you currently hold from them, before he can issue any new keys to you. This inconveniences you with the wait (can be several days) as well as leaves our database showing you with keys that you have returned.